Event Planning Guidelines
For an event/program/workshop to be considered part of PPIL, please adhere to the following guidelines.
- Program is being planned and led by a recognized CBS student organization, Centers and Programs, or Academic Division.
- Program specifically address no more than two essential inclusive leadership skills:
- Understanding Identity and Perspective Taking: Recognizing identity as it relates to oneself and others (i.e. culture, sexual orientation, religion, socio-economic status) and understand how this affects and influences one’s worldview and perspective.
- Managing Intercultural Dialogue: Communicating across differing perspectives in order to create a shared understanding of a topic or idea.
- Mitigating Bias and Prejudice: Recognizing the effects of bias (i.e., an inclination or preference for something, usually in a close-minded or unfair manner) and prejudice (i.e., the affective component of bias, which include negative feelings typically based on unsupported generalizations or stereotypes).
- Creating an Inclusive Environment: Creating environments in which members of any group can be and feel welcomed, respected, supported, and valued to fully participate. An inclusive and welcoming climate embraces differences and offers respect in words and actions for all social categories.
- Addressing Systemic Inequity: Recognizing, defining, and dismantling the structures, procedures, and policies which perpetuate the unequal treatment of a category of people in relation to others.
- Program specifically addresses tangible learning outcomes aligned with the identified essential inclusive leadership skills. Please see PPIL Essential Inclusive Leadership Skills Definitions and Learning Outcomes under Event Planning Resources below.
- Program is co-curricular in nature, aligned with the curriculum but not being administered as part of a class or in exchange for class credit.
- Program duration of at least 45-60 minutes.
- Program can be administered in-person, virtually, or in a hybrid modality.
- Programs are encouraged to accommodate as many participants as possible, but can be offered for a targeted audience including students within a particular academic program or student group.
- Programs are encouraged to record the event in order to make it accessible to all participants to refer back to afterwards.
Event Planning Resources
(links below link back to the “Resources” option in the DEI site. If the resource is currently NOT on the DEI website, please add it)
Event Submission Requirements
All PPIL events must be submitted on CampusGroups as part of the regular Event Request Form. Event organizers must comply with the following procedures while creating the event in order to ensure PPIL approval. If event organizers have questions, please contact the PPIL Coordination Team at [email protected].
On the first page of the event creation form, you must include the following:
- Event Tag: Must tag event with the Phillips Pathway for Inclusive Leadership
- Co-Host: Select “Co-host this event,” and then select the Phillips Pathway for Inclusive Leadership group under “Faculty and Staff.”
- On the second page of the form, must select “Yes” for the question: "Would you like to submit this event for PPIL approval?"
- This will prompt a separate form denoted as the PPIL Request Form.
- On the PPIL Request Form, must fill out all fields to the best of your ability with the most up-to-date information.
- Upon submitting your event, please note that PPIL status will not hinder general event approval from the Dean’s Office and OSA, which will continue as normal.
- Please allow one week for the PPIL Coordination Team to communicate your event's approval status, request event edits, or request additional information.
Submitting Approved Events
Event organizers who did not select "Yes" to the PPIL question in the Event Request Form, but would like to submit their event for PPIL approval at a later date, after their event is approved by the Dean's Office or OSA, can use the PPIL Event Submission Form.
Please allow one week for the PPIL Coordination Team to communicate your event's approval status, request event edits, or request additional information. If event organizers have questions, please contact the PPIL Coordination Team at [email protected].
Attendance Tracking Requirements
- In order for students to receive PPIL credit for attending your event, their attendance must be tracked and they must be “checked-in” on CampusGroups accordingly. Working with our event organizers, registration and attendance tracking can be done easily on CampusGroups or via an external platform.
- Please review the guide for attendance tracking instructions. This can be used whether you are collecting registrations in CampusGroups or using an external platform. If you are using an external platform, upload your attendance sheet in to CampusGroups post event.
If event organizers have questions, please contact the PPIL Coordination Team at [email protected].